Program Requirements

By accepting award funding, project teams agree to:

• Openly license resources with a CC BY or CC BY-NC Creative Commons license so that others can freely access, adopt, and reuse them. For projects involving the adoption of existing materials, this includes the syllabus for your course.
• Create and share a public version of openly licensed materials, and grant VCU Libraries requires permission to host the content in perpetuity, including:
  • Sharing a link to the resource on the program overview page
  • When applicable, including a preservation copy in Scholars Compass
• Follow VCU accessibility standards in all resources used or created.
• Projects should demonstrate attention to equity, diversity, and inclusion. This will look different for each project, but may involve creating content that fills representational gaps in existing course resources, ensuring resource images, examples, and case studies represent a wide variety of identities and lived experiences, and/or soliciting feedback from a diverse pool of reviewers.
• Attend the program kickoff workshop, bi-monthly cohort meetings, and regular check-in meetings with the Open Educational Resources Librarian. At least one project member should attend, but all are welcome.
• Implement projects for at least two semesters. Semesters do not have to be consecutive.
• Assess the impact of the project during or after the first semester of implementation using a student survey. Assessment can focus on impact on learning outcomes or perception of the resource, and template instruments will be provided.
• Report usage of resources in any classes at VCU at the beginning of each semester both during and after the awards period.
• Submit records of all necessary permissions including, where applicable:
  • A spreadsheet or record of the copyright status of all incorporated material, including text, images, video and music/sound files
  • Signed contributor release forms
• Complete project close-out process, to include a program checklist verifying that the above requirements have been met, as well as a survey to give feedback about the program to the grant administrators.
• Participate in promotion and outreach about your project, including sharing your experiences in library news and blog stories, conversations with colleagues, and engagement within the project cohort and the broader open education community.